Thursday 13 February 2014

Final VT Clip, Pre-Production Work and Evaluation.

Here is my final version of my VT clip on a sled dog competition, along with all the pre-production work done for it.



https://drive.google.com/folderview?id=0B9hMqQxEohUBZkdfaHljQkJYbms&usp=sharing


My VT clip didn't quite go along with the production schedule day for day, but I still managed to get it done and handed in before the deadline today.

I wasn't fully aware of when the competition was until the Monday before, and so did not have a chance to complete all the pre-production work before the competition actually took place. This meant that some things - such as the proposal and treatment had to be done after filming, and I had to try and get as much done as possible in the few days before the competition.

Having discovered the competition was at such a short notice, I was unable to find the time to write a list of questions to ask people, and so I had to try and quickly think of some on the day. Just like I did not have time to write a script before the event, and so I had to try and make sure I had all the footage that I would possibly need to finish the VT clip, and then work out a script after the competition had finished. This made things a little difficult, and I would certainly manage my time more wisely and accurately if I were to do this again instead of having to arrange a lot of the pre-production work after filming. The main issues I had were the lack of script and questions, so it was a little difficult to figure out everything I needed, and trying not to forget anything on the day.

When I actually travelled down to Suffolk to film the competition, a number of things went wrong, and I was slightly underprepared for the day ahead. I got up at 5:00am, to travel an hour and a half to Rendlesham Forest, arriving at 6:30am. There was already quite a large number of people with their dogs there before we arrived, although the races did not start until 8:00am. This gave me a chance to get set up with my equipment, and figure out where would be the best places to stand, as well as what would be happening and when throughout the day. So far, things were going well, but it wasn't until I started trying to film the first races that I noticed something was wrong.

I realised that the camera I hired from college wasn't working properly for some reason, and stopped filming automatically after around six to eight seconds, which I knew wouldn't be suitable to film interviews with as you cannot keep starting and stopping the camera whilst asking people to tell us about the event. I tried reading through the manual and changing different settings, including resetting it to its factory settings, checking the SD card and asking someone else on site who was using the same camera to see if they knew what was going on. Nothing seemed to work, and so I decided to settle with using the college camera to film parts of the racing, and simply setting it up to catch the dogs and the sled as it went past instead of continuously filming. I did actually bring a smaller handy cam with me on the day, just incase we did happen to have any trouble with the main camera and so I used that to film the interviews with people. The only issue with using it was that the quality of the footage is far lower than the clips shot with the college camera, and so there is a little bit of a contrast between the shots and it leaves the final product rather inconsistent. If I were to film this again, I would make sure that I check the hired camera properly before the day so that I could take it back to college and get it fixed before it was too late to do anything about it, as it affected to overall quality of the final VT clip, although I am extremely thankful that I brought my own camera along as back up, otherwise I would never have been able to record any interviews on the day.

The sound recording worked well, however, and we didn't have any issues with it at all on the day. The only trouble we had was to hold it in such a way that any dogs wouldn't try to grab it, as well as keeping it out of sight of the camera and close enough to catch what the person we were interviewing were saying. When I listened to the audio back at home though, it sounded reasonably decent and I am happy with the quality of the sound, although I had a problem with some of the audio being far louder than the others. The audio I recorded during the interviews with people sounded at a normal level, however, the noise picked up by the Cannon camera I hired was extremely loud compared to it, and then the voice over by David, recorded at a later date was extremely quiet and so I had to adjust the sounds during pre-production to make them seem reasonably even - although that resulted in the entire clip sounding much quieter than it should be. I'd make sure I know how to properly record sound the next time I am to do a project like this, so that the audio levels are at the correct height and are evenly matched.

The editing took slightly longer than I expected it to, with having to adjust the sound and crop the microphone out of some of the shots, although in the end I am mostly pleased with the result. I feel as though the clips aren't too long - yet aren't too short either, and also merges with each other well to tell the story that is heard through the voice overs. Of course, some parts would work slightly better had the camera recorded for longer, but with the footage I had, I am happy with the outcome.

I believe that the final product would fit the style and the format of the entire news show that we are working on in the live television studio, and therefore met the aim of the VT clip. It shows a different light on sled dog racing to what some people believe, and shows that the dogs actually do enjoy the event and are excited to participate rather than being forced to like some people feel. It also encourages families and animal lovers to attend upcoming competitions in the South East by showing their positive and friendly atmosphere, with the excitement of watching/participating in the races. It shows the competitions as a fun day out that's suitable for people of all ages, and this ties in to the news show which is trying to highlight events in the local areas that could interest/affect families.

I also believe - asides from the issues I had with the sound, and the interviews being on a camera of lower definition and a few of the frames dropping during editing, I feel as though it was a successful VT clip. The shots blended together well, and felt like it could be a real news report if the quality of the clips were higher, and the sound was at a reasonable level instead of being quieter. I will try and fix a couple of these things before the VT clip is used in the actual news show, but I think that with the issues I had to work around, and the short amount of time I had to plan and record the project in, I am pleased with the final product.

Script For My VT Clip.

There was a huge turn out today, but for a sport that not so many people are aware happens here in England. Sled dog racing. It may be coming to the end of the annual racing season for the sport, but that didn’t discourage anybody from showing up to brave the cold and take part in this unique sport. A strong group of over 100 racers and 300 dogs gathered in Rendlesham Forest to participate and support this weekend’s competition.

The racing takes part over two days, and there are dozens scattered out across Southern England between the months of November and March every year. The atmosphere today was warm and welcoming, even to people who had no dogs of their own and simply came to watch the races take place.

Some people believe that the dogs are forced into the racing, but you only need to spend a few minutes at the start line to see how eager the dogs are to get started, and how excited they are to hear the timer counting down.


It’s a great, free day out for families and animal lovers of all ages, and is well worth a visit just to experience the atmosphere of the competition alone.

News Programme Rehearsals (3).

Yesterday, during our lesson in the live television studio, all four groups were able to rehearse for a full 45 minutes of the lesson each. Our group went first, and it managed to run far smoother than the previous week's rehearsal did. We were all in, and so we could all do our given jobs without much trouble. The first thing I did was to give Ashley - who is our art director - a floor plan of the set, so he knew how the layout of the studio was supposed to be and he could get the set and cameras set up without needing much/any help from the four members of the production team. Josh knew the lighting arrangements already, and so didn't need any assistance on setting it up, while Frankie and Deanna worked on setting up the sound for the camera operators and the two presenters.

We didn't need the presenters to rehearse for a little while, and so Steff asked me if she could go and sort something out for her group, and so I told her she could as long as she was back within five to ten minutes to be there for a short run through of the script. We also decided to change Joe and Maddie's roles around, as Joe seemed to be helping more with the lighting than Maddie was, and so she is now the runner whilst Joe helps Josh out to set up the lighting.


As all this was being set up, I approached Connor and asked for a script, and he had wrote a 'technical script', as he called it, with information about the lighting/VT clips that the presenters did not need on their scripts, as it would confuse them. So I sat with him for a little while and ran through what we needed for todays session, and helped him to quickly rewrite part of the script - extending the introduction of the show to more than only a couple of lines - and including a discussion part between the two main presenters which would feature after one of the VT clips, and they would discuss it with a few set questions to get the conversation rolling. I asked him to print it out three times - two for the presenters to have one each, and one for me to keep ahold of - and the process took a while longer than I expected it too, and instead of there being three, there was only one, and three 'technical scripts' instead, which meant that there was only one that the two presenters had to share, and none for me to show other people to explain how we wanted things to run, camera/lighting/vision mixing-wise.


We also tried to get the introduction to the show which Connor had made at home imported onto the tricaster, although we soon discovered that it had to be in the .avi format, and the clip wasn't, and so we were unable to play it through the screens and include it in the show and had to leave it until the next rehearsal that we will have - which will be after the half term.


By this point, we were extremely close to the end of our rehearsal session. I wanted to quickly have a run through of the parts of the script that we had (the introduction and the discussion) but after re-explaining to the presenters and the camera operators what we were planning to happen after they had heard differently from Connor, we had run out of time and needed to switch groups so that everyone would have an equal amount of time to rehearse their news shows.


The floor plan/set layout stayed the same from the first rehearsal we did, and we doubt that this will change now, but the new, updated cast/crew list is as follows:

Producer: Nicola Sinclair.
Director: Jemma Land.
Floor Manager: David Neale.
Script Writer: Connor Sadler.
Art Director: Ashley Hodges.
Vision Mixer: Ellis
Sound 1:  Frankie
Sound 2: Deanna
Lighting: Joshua Bates.
Lighting 2: Joe.
Camera 1: Chloe Pearce.
Camera 2: Lesley Cross.
Camera 3: Rory
Presenter 1: Steff Preston.
Presenter 2: Chris.
Runner: Corey.
Runner: Maddie.


For the second rehearsal, which was Deanna and Joe's group, I was still camera operator three from where I had taken over from Jemma one week where she wasn't in. They wanted the camera pointed at the main desk where the two presenters sat, zoomed in quite close to be able to only see part of the desk and both of the presenters, and so for around half of the rehearsal that was how the camera was positioned.


-INSERT PICTURE HERE.-


However, for the second half of the rehearsal, they decided that they would rather have it zoomed out a bit more, so that the desk and the two presenters where on the right third of the screen and you could see the red seats and part of the set to the left of them instead, and so I moved it to be positioned like it.


-INSERT PICTURE HERE.-


For the last two groups I was a runner both times. I wandered around asking people if they needed any help with anything for a while, although most of things were done. It was mainly taping wires down to the floor to make sure no one tripped over after the cameras/microphones had been moved to their correct positions, and occasionally passing messages on to people/fetching different things for the production crew. After all this was done, and there was nothing left to do, I asked the production crews if I could work on making notes for this blog on the lessons of the day and they said that I could, and so I kept on set, but slightly out of the way in case they still needed me to do something and began to write up the events of the day's lessons on my phone, keeping quiet during their run-throughs.

Risk Assessment For My VT Clip.


RISK ASSESSMENT FORM

Production Name & Number - VT Clip (Sled Dog Competition).
Shoot Dates - 01/02/2014.
Production Manager - Nicola Sinclair.
Producer - Nicola Sinclair.

P = Present / S = Severity / L = Likelihood / R = Risk Factor


Hazard
P

S
L
R
1
Alcohol/drugs
NO



2
Animals/insects
YES
V
VL
5
3
Audiences
YES
S
VL
5
4
Camera cable/grip equipment
NO



5
Confined spaces
NO



6
Derelict buildings/dangerous structures
NO



7
Electricity/gas (other than normal supplies)
NO



8
Fatigue/long hours
YES
L
L
3
9
Fire/flammable materials
YES
L
U
2
10
Hazardous substances
NO



11
Heat/Cold/extreme weather
YES
S
VL
5
12
Laser/strobe effects
NO



13
Machinery/industrial/ crane/hoist
NO



14
Materials - glass, non-fire retardant set materials
NO



15
Night operation
NO



16
Noise – high sound levels
NO



17
Non standard manual handling
NO



18
Public/crowds
YES
S
VL
5
19
Radiation
NO



20
Scaffold/Rostra
NO



21
Smoking on set
YES
N
U
1
22
Special effects/explosives
NO



23
Special needs (elderly, disabled, inexperienced)
NO



24
Specialised rescue/first aid
NO



25
Stunts, dangerous activities
YES
M
L
3
26
Tall scenery/suspended ceilings
NO



27
Vehicles/speed
YES
L
P
2
28
Water/proximity to water
NO



29
Weapons
NO



30
Working at heights
NO



31
Working overseas
NO



32
Other risks
NO






6. Decide the action to take:

5
Very severe
Take immediate action
4
Severe
High priority
3
Moderate Risk
Programme for action
2
Low Risk
Action may be required
1
Negligible
Probably acceptable

7. Then list each risk identified

Hazard Number:
2.
Description of Hazard:

Animals/Insects.
Person(s) exposed (detail if cast/crew (C), outside company (O) or public (P) )
Crew.
Action to take:


Make sure that before approaching any animals, someone has checked to make sure that they are fine to touch. Also make sure to keep out of their way when on the track/start line/finish line.
Person/company responsible for action 

Nicola Sinclair.
Hazard Number:
3.
Description of Hazard:

Audiences.
Person(s) exposed (detail if cast/crew (C), outside company (O) or public (P) )
Crew/Public.
Action to take:

There will be an audience watching the sled dog races and it may get rather busy, and so the crew should be aware of the audiences and not get in their way at all, and not leave anything around that could harm them.
Person/company responsible for action 
Nicola Sinclair.
Hazard Number:
8.
Description
Fatigue/Long Hours.
Person(s) exposed (detail if cast/crew (C), outside company (O) or public (P) )
Crew.
Action to take:

The racing starts at 7am and finishes at 4pm. Frequent rests should be taken where the crew can sit, eat and drink and regain their energy throughout the day.
Person/company responsible for action 
Nicola Sinclair.
Hazard Number:
11.
Description
Heat/Cold/Extreme Weather.
Person(s) exposed (detail if cast/crew (C), outside company (O) or public (P) )
Crew.
Action to take:

The weather is predicted to be rather cold with the possibility of wind and/or rain. Warm, waterproof clothing should be taken as well as having frequent breaks somewhere warm with hot food/drink.
Person/company responsible for action 
Nicola Sinclair.
Hazard Number:
18.
Description
Public/Crowds.
Person(s) exposed (detail if cast/crew (C), outside company (O) or public (P) )
Crew/Public.
Action to take
Once again, there will be an audience watching the sled dog races and it may get rather busy, and so the crew should be aware of the audiences and not get in their way at all, and not leave anything around that could harm them.
Person/company responsible for action 
Nicola Sinclair.
Hazard Number:
25.
Description
Stunts/Dangerous Activities.
Person(s) exposed (detail if cast/crew (C), outside company (O) or public (P) )
Crew.
Action to take
Sled dog racing can be fast and rather dangerous if someone gets in the way of the rig. Make sure to keep off the track at all times and do not distract the dogs if they are racing.
Person/company responsible for action 
Nicola Sinclair.

To be completed at agreed later date -





Exposed person(s) informed?
Y
Agreed action taken? 
Y
Risk removed? 
Y


Completed by: Nicola Sinclair. Position: Producer/Director.

Nicola Sinclair.
Date: 31/01/2014.